Pay Period Close
Tell managers when a pay period closes, remind them when it is still unapproved after a few days, and tell workers when their statement is approved or paid.
Updated September 26, 2026
Under SettingsAutomationsReporting, Pay Period Close runs when a pay period ends. It needs Advanced Reporting.
Requires the Advanced Reporting feature. If you do not see it, ask your OpsVara contact whether it is enabled for your account.
What it does, in the hour after Send at on the day a period closes:
| Setting | What happens |
|---|---|
| Email the report to managers / in-app | Admins and office managers are told the period is ready to review and pay. Once SettingsCompensation is activated the link opens ReportsWorker Compensation; before that it is the Contractor Payout report. Sent once per period. |
| Remind the office after (days) | A bell entry to admins and office managers when a closed period is still Open that many days after its last day. 0 turns it off. Sent once per period. |
| Tell workers their statement is ready | A bell entry and a phone push to each worker with a statement When the period is approved, When it is marked paid, Both or Never. The person who approved is not notified about their own click. |
| Also email each worker their statement summary | At the same moment, an email to the worker's login address with net pay and the totals by kind. Off by default. No PDF is attached; the lines and the statement PDF are in My Pay. A deactivated worker gets nothing. |
The report is the same numbers
The email carries the period totals per worker, not a PDF. Statements are downloaded per worker from the report, or seen by the worker in My Pay.
Frequently asked questions
Where does the cadence come from once Worker Compensation is active?
From Settings → Compensation → Pay periods & rules. The automation's cadence and start day were how the old scheduled payout report knew its period; activation copies them across, and the pay period settings are the source of truth from then on.
Will workers be told every time I approve?
Once per period and event. Tell workers their statement is ready defaults to When the period is approved; choose When it is marked paid, Both or Never. Each worker can mute the app notification on their own phone; the email is the office's switch.
Related guides
- Approve and Pay a Pay PeriodReview what every worker is owed for a pay period, clear the flags, approve and lock it, export the payroll CSV and statements, mark it paid, and read corrections after approval.
- Set Up Worker CompensationBuild pay tiers with per-visit, hourly or salary terms, assign each worker from a date, write bonus and commission rules, then activate so pay periods, statements and job costs use them.